RULES AND PROCEDURES OF THE PROFESSIONAL
LIBRARY STAFF OF PRINCETON UNIVERSITY
AND OTHER PROVISIONS OF CONCERN TO THESE STAFFS
Office of the Dean of the Faculty
Princeton University
Princeton, New Jersey
January 2004
III. THE PROFESSIONAL LIBRARY STAFF
The professional library staff consists of the University Librarian, the
Deputy University Librarian, the Associate University Librarians and the members
of the ranks of professional librarians. Members of the professional research
and technical staffs employed in the Princeton University Library should consult
the Rules and Procedures for the Professional Research and Technical Staffs
at Princeton University (http://web.princeton.edu/pusites/dof/princetn/rprt96/rp96k.htm).
Meetings of the professional library staff are held as needed to provide a forum for the University Librarian to report to the professional library staff, to discuss issues of concern to the professional library staff and for staff members to report on important issues. The University Librarian, or in his or her absence, the Deputy University Librarian, serves as chair of the meetings. The agenda for the meeting is set by the University Librarian.
Within departments, there are regularly scheduled meetings of staff in which topics of importance to the department and the Library are discussed.
The standing committees of the professional library staff are: the University Librarian’s Advisory Committee, the Promotion, Continuing Appointment and Review Committee, and the Committee on Committees and Elections. Other committees may be established by the University Librarian to consider and investigate specific matters as the need arises.
1. The University Librarian’s Advisory Committee
The University Librarian’s Advisory Committee consists of members of the professional library staff or professional research and technical staffs appointed by the University Librarian, selected from a slate of candidates put forth by the Deputy and Associate University Librarians. The members are appointed for two-year terms. The University Librarian convenes this committee as needed and may charge this committee to meet, discuss, and make recommendations on a variety of matters of importance to the Library. In addition, the Committee may propose to the University Librarian various topics to be explored, and it may propose agenda items for professional staff meetings. The Committee acts in an advisory and consultative capacity to the University Librarian.
2. Promotion, Continuing Appointment and Review Committee
The Committee reviews the recommendations submitted by the Deputy and the
Associate
University Librarians and makes recommendations to the University Librarian
regarding continuing appointment and promotion of the members of the ranks of
professional librarians. It also periodically reviews the forms used for
personnel review and the guidelines and procedures of the performance review
process.
The Committee also reviews all requests for leaves associated with research,
study, and other professional activities.
The University Librarian chairs the Committee and transmits to the Dean of
the Faculty his or her own recommendations, those of the Committee, and also
opinions submitted by individual members that differ from the majority opinion
of the Committee.
The Promotion, Continuing Appointment and Review Committee consists of voting members and non-voting members. The Human Resources Librarian, the Deputy University Librarian, the University Librarian, and the Associate Dean of Faculty are permanent non-voting members.
The voting members serving on the Committee are: five elected representatives of the professional library staff. To be elected to the Committee, one must have been a member of the professional library staff for three or more years, and be at a rank of Librarian III, Librarian or Senior Librarian, with continuing appointment.
The Committee's membership follows a pattern of staggered terms to provide continuity. For the professional library staff, two or three members will be elected every year for two-year terms.
The elected members of the professional library staff should represent each of the library departments. If in exceptional circumstances it is impossible to create a committee fitting the above criteria, it shall be possible to have more than two persons from the same department serving on the committee.
3. Library Committee on Committees and Elections
The Library Committee on Committees and Elections consists of five elected
members of the professional library staff. Members of this Committee serve for
one year and may not be nominated for any other elected position within the
professional library staff for the duration of their terms.
The Committee is responsible for supervision of procedural matters pertaining
to the election of new members of standing committees, the election of the CPUC
representative, the filling of unexpected vacancies in elected offices, the
election of members of new standing committees and ad hoc committees if so
directed by the University Librarian, and the holding of special elections as
necessary. In drawing up slates of nominees, the Committee observes all
prescribed restrictions governing the composition of staff committees with the
goal of securing broad distribution and fair representation of all departments
and ranks within the Library. All librarians, including those on part-time
appointment, are eligible for membership on committees. The Committee conducts
the elections, counts the ballots, and announces the results of the election to
the Library Staff.
D. REPRESENTATIVE TO THE COUNCIL OF THE PRINCETON UNIVERSITY COMMUNITY
A member of the professional library staff represents this group on the Council of the Princeton University Community (CPUC). An election is held annually, and the elected individual then serves as the alternate on CPUC for the next academic year and the representative on CPUC for the following year.
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