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Outline of Budgeting for General Funds Accounts

Department Project/Grant Numbers
	1000 1001 through 1049 1059 1060 1901 1902 1998 2900 2950 through 2999

1000

Used for Teaching Budget general funds expenditures, defined as the faculty academic year salaries authorized by the Dean of the Faculty’s Offices as a charge to general funds. An estimated budget is posted as of July 1st. The revised budget is determined in October. Questions (depending on level of detail desired): T. Turano (Associate Dean of the Faculty) 8-3024 , Mary Baum (Associate Dean of Faculty) 8 -4793, Jena Dillon 8-5718, S. Gill 8-3466

1001 through 1049

Departmental administrative allowance. A budget memo goes out to the Chair or Director each June announcing the administrative allowance for the upcoming fiscal year. This lump sum may be allocated within this range of accounts by the department at any time during the year. If not specific instructions are received in time for the July statements, the Budget section will budget existing staff commitments in 1020, estimated telephone equipment charges in 1025 and the balance in 1049. Questions: Kate Braunstein 8-2650.

1059

Tigernet

As of July 1, 2006, the University provides centralized funding for all Tigernet port and host ID costs to most academic and administrative departments. This subsidy is not provided to endowed units, externally funded affiliates, and other similar units. For subsidized departments, OIT will post the accumulated connectivity costs into the 1059 project grant at the end of each fiscal year, along with an offsetting budget entry.

1060

The approved SCAD subsidy is posted to this account for participating departments. Questions: Kate Braunstein 8-2650

1901
Assistants in Instruction

This is the equivalent of the 1000 account for graduate AI’s. The budget is based on total tuition and the average of pre- and post- general stipend rates for the number of AI hours approved by the Dean of the Faculty’s Office.

1902
Assistants in Research

Used to record the cost-shared portion of AR tuition. The initial budget is based on the prior year‘s actual expenditures as adjusted for the new tuition rate. The Graduate School approves actual charges. The budget is automatically adjusted to equal authorized charges.

1998
Labor Accounting Default

Designated to record salary payments to individuals with incomplete account or other data, but for whom a legitimate salary obligation exists. The 1998 account flags these for corrective departmental action. Jena Dillon (8-5718) handles the JV corrections in the Budget Section.

2900
Departmental Savings

Academic departments are expected to cover any overdrafts in the departmental allowance series of accounts each June. Conversely, if there are unspent funds remaining in that series of accounts, the Budget Section will transfer them to the 2900 account as part of the final close (amounts owed from prior year overdrafts will first be deducted). Amounts saved are then available to meet unanticipated administrative costs in future years, such as staffing overlaps, coverage for absent staff and the like.

2950 through 2999
Remarks – Research Rebate

An allocation is made early each fiscal year equal to three points of the prior year’s indirect cost collections at the full rate (currently 58%). Collections on awards paying less than 58% do not enter into this calculation at all. The total rebate equals three fifty-eighths (3/58, or roughly 5.17%) of overhead dollars for all awards paying 58%. This allocation is subject to the following guidelines: 1. No allocation is made for amounts less than $100.00. 2. One-third of the rebate is allocated to an account designated by PI name and under the PI’s control. 3. Two-thirds is allocated to the department’s 2950 account. 4. Rebates earned in centers (PMI, PEI, etc.) are credited as follows: (a) The one-third PI share goes to the PI. (b) The two-thirds departmental share stays in the Center. A detailed list of rebates generated for each PI and for the department as a whole is available from Kate Braunstein (8-2650) or kbraunstein@princeton.edu.