University Cashier and Cash Management
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| 1.) | How
do I make a University Deposit? |
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| All internal University deposits should be
accompanied by a completed deposit form.
This deposit form can be accessed via the Cashier’s website. Please be sure that the form is filled out completely. Accompanying cash/coin should be counted and verified. All bills should be facing the same direction and grouped with like denominations. All cash/coin deposits should be hand delivered to the Cashier’s Office located at 3 New South and a receipt obtained for all cash deposits. Deposits containing checks only may be forwarded via campus mail.
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| 2.) | How much coin can I deposit at a time? |
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| When depositing coin, we ask that coin be submitted in coin wrappers if the amount exceeds rolled requirements. We also ask that you limit your coin deposit to ten (10) rolls at a time. Any excessive amounts should be exchanged for currency at the main PNC Bank branch located at 76 Nassau Street. Prior to exchanging coin for currency at the bank, please contact the Cashier’s Office to make arrangements with the bank prior to your arrival.
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| 3.) | How long will it take to see deposits on my departmental statement? |
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| Ordinarily it takes four working days for the full processing of cash/coin/checks from the time of drop off to when the deposit will appear on departmental statements. If a deposit is not recorded within seven (7) working days of the point when it reaches the Cashier an inquiry is appropriate. If forwarding checks for deposit via campus mail, assume the deposit will reach the Cashier two days after it is sent.
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| 4.) | Who do I contact in the event my deposit has not appeared on my statement after the normal processing time? |
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| If a forwarded deposit does not appear on the departmental account either contact the Cashier at 609/258-3086 or email an inquiry to cashier@princeton.edu. We will immediately look into why the deposit has not been credited to the requested account.
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| 5.) | If I have a client or institution that would like to send funds electronically, what information do I need to supply to them? |
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| Any entity that wants to make an electronic transfer of funds should contact the Cashier’s Office at 609/258-3086 or via email at cashier@princeton.edu to obtain the documentation needed to electronically transfer funds.
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| 6.) | My department is expecting an electronic transfer, how will I know when it has been received? | |
| When a department provides the documentation required to be the recipient of an electronic transfer of funds to the University, the sender should be instructed to notify the department when the transfer/payment is initiated. At that time, please notify the Cashier’s Office providing us with the name of the originator, dollar amount of the transfer, project grant and account code to be credited, along with a brief description of what the funds are for. When the University receives the electronic funds, we will provide notice that the funds have been received and are being credited to the requested project grant. |
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| 7.) | What happens when my department is receiving an electronic transfer of funds with our knowledge? | |
| The University receives electronically transferred funds on a daily basis. When the funds are received the University Cashier researches each transfer, and will notify the receiving department of the transfer. In the event the Cashier is unable to identify the receiving department the transfer will be tagged as unidentifiable, and will be circulated via email to all departmental financial managers on a monthly basis. |
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| 8.) | Can I deposit a check that is accidentally made payable to an individual department employee, not the University? | |
| Yes, you can deposit a check that is made payable to an individual employee of the University providing that individual has written ‘Pay to the order of Princeton University’ on the top of the back of the check and endorses the check just beneath.
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© The Trustees of Princeton University Princeton University, Princeton, New Jersey 08544 USA University Operator: 609/258-3000 Web page comments: edwardy@princeton.edu General Comments: dparks@princeton.edu |