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A. Purpose

The Purchasing Department was created in 1945 as the central purchasing authority for Princeton University for purchase contracts, vendor agreements and purchasing transactions for the procurement of goods and services. This policy sets forth the circumstances requiring, and procedures for obtaining, the Office of Environmental Health and Safety (EHS) review.

B. Responsibilities/Procedures

1. Office of Environmental Health and Safety Review - Purchase contracts, agreements and transactions (of any value) that include the Princeton University standard Terms and Conditions do not require EHS review, except for the following circumstances:
   
   • a. The Director of Purchasing, or authorized designate, specifically identifies that the solicitation and/or contract requires EHS review.
     
     
   • b. The contract deals with potentially hazardous substances or equipment and personal protective equipment.
     
     
2. Office of Environmental Health and Safety Assistance - While it is not required, it may be prudent to obtain EHS assistance when dealing with contracts for goods or services that are related to potentially hazardous substances or equipment and personal protective equipment as noted on the Purchasing Approvals and Special Conditions policy.
   
   
3. Other Assistance - As needed, the Purchasing Department may reference this list on the Office of Environmental Health and Safety Web Site.
   
   
4. File Documentation - The contract file shall be documented to indicate that the requirement for EHS review has been satisfied, or when applicable, that EHS assistance has been obtained.

C. References

• Purchasing Approvals and Special Conditions
• EHS Health & Safety Guide
• Office of Environmental Health and Safety Web Site