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On November 1, 2004, the Tresurer's Office issued a formal Expense Policy. This new policy is designed to give guidance for non-compensation expenses, including reimbursement to members of the University community. These policies and procedures are needed for a number of reasons. Among them are: the protection of the University's tax exempt status as both a recipient of gifts and borrower of funds; the protection of our exemption from sales tax; the ability to meet restrictions imposed by sponsors (particularly the federal government); and the preservation of our ability to reimburse faculty, staff, and students on a tax-exempt basis for expenses incurred in pursuit of University business.

The Purchasing Department is responsible for buying on behalf of the institution, and departments should use the Purchasing System (PeopleSoft), or an approved alternative method, such as a departmental credit card. The documentation for each of these methods is designed to help provide clarity on the vast majority of expenditures that departments typically make. However, if there is any doubt about whether an expense will be reimbursable, prior guidance should be requested from the Treasurer's Office.