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Shoemobile Visits

The Safety Shoemobile provided by IronAge will be on campus on the following dates

Dining Services & Building Services (non-slip shoes)
Location: Frist/Guyot Driveway (in front of Guyot Hall)
May 3rd, 2006 7AM - 11AM

Building Services (non-slip shoes)
Location: Loading Dock at 130 University Place
July 26th, 2006 7AM- 4PM
August 8th, 2006 5AM - 2PM
August 10th, 2006 5AM - 2PM

Dining Services (non-slip shoes)
Location: Frist/Guyot Driveway (in front of Guyot Hall)
September 7th, 2006 7:30AM - 3PM
September 12th, 2006 1PM - 9PM
September 19th 8AM - 5PM

Facilities (steel-toe shoes)
Location: MacMillan Building Parking Lot
September 28th, 2006 7:30AM - 3:30PM

The Process

Purchasing will provide Iron Age with a current listing of each participating department including contact names, campus addresses, telephone and fax numbers.

Iron Age will provide the departmental contacts with a standard Shoemobile Eligibility forms. This form lists the end user's name, the amount of the dollar contribution that the end user is entitled to, and the internal departmental account #. The department contact person will complete the dollar contribution information and any additional information that this required by the department, and distribute the form to the eligible purchasers in their department. The purchaser will bring the completed eligibility form to the Shoemobile site.

Three weeks prior to the scheduled Shoemobile, Iron Age will distribute a Shoemobile package to include a Flyer announcing the Shoemobile time, date, and location, along with catalog

The Shoemobile Visit

The purchaser will present the Shoemobile operator with a completed Eligibility form indicating the allowed dollar subsidy. The operator will collect the amount over the allotted allowance. This balance will paid directly to Iron Age by the purchaser by cash, personal check or a major credit card.

NOTE: The purchaser must present the Shoemobile operator with a completed eligibility form in order for the operator to process the appropriate deductions.

The purchaser will receive a sales receipt at the time of purchase. Iron Age will provide a separate invoice to each participating department that will arrive 5-7 business days after the Shoemobile visit. Iron Age will use the departmental contact person as a purchase order # and will also set up the individual departments with separate account #'

The invoices will be mailed directly to the departmental contact person and will represent the contribution amount which is owed directly from the department. The departmental contact will prepare a white miscellaneous invoice and submit to Accounts Payable for final payment processing.

Back Orders-- Iron Age will be directly responsible for fulfilling backorders. These orders will be shipped directly to the purchaser's campus address.

PEOPLESOFT

A reference-only term contract will be entered into the PeopleSoft system with a contract start/end date. The purpose of establishing this contract is for re-negotiation.