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	Entertainment Companies Fine Arts Outside Caterers

Entertainment Companies

If an outside firm is contracted to provide "entertainment" (moonwalks, carnival-type games, etc.) on campus, the firm MUST submit proof of insurance to the ORM AT LEAST 30 DAYS PRIOR TO THE DATE OF THE EVENT. The proof insurance must be in compliance with ALL of the requirements listed under "General Liability Insurance Requirements."

The following companies have proof of insurance on file with the ORM through the approval date noted.

     If you haven any questions contact Lisa Zimmaro or Karen Bauer.

Fine Arts

The University maintains insurance for its fine arts collection and rare books. In addition, the University insures art, artifacts and/or rare books which are loaned to the University, and the following steps should be taken to document the property for insurance purposes.

Art, artifacts, or rare books on loan for display or research

All artwork on loan must be accompanied by a written loan agreement signed by both an authorized University representative and the lender. The loan agreement should include a detailed description of the property, term of the loan, appraisal of the property declaring value, name of artist, and a photograph of the object. The loan agreement should also state whether the University or the lender is responsible for maintaining insurance on the property while in the care, custody, or control of the University. For assistance in the execution of a written loan agreement, contact the Office of Risk Management (ORM). Please note that a claim for lost, stolen or damaged art on loan may be denied by our insurance carrier if a loan agreement had not been executed prior to the loss.

Owned Art, Artifacts, or Rare Books

To facilitate the reimbursement of lost, stolen or damaged art or rare books, department managers are asked to maintain a detailed inventory of all artwork within their departments. The inventory should include a brief description, appraisal, date acquired and a photograph of each object. A copy of this inventory should be stored in a different location. All the above documentation will be required when a claim is filed with the ORM.

Departments will be responsible for the first $1,000 [deductible] of any loss.

If you have any questions, please contact Lisa Zimmaro.

Outside Caterers

If foods are being catered from outside the University, the catering firm must provide evidence of insurance for the following insurance coverages:

• Commercial General Liability insurance, to include Products Liability, with coverage for bodily injury and property damage in an amount not less than $1 million per occurrence, single limit, naming "The Trustees of Princeton University and its Officers, Employees and Agents" as additional insureds and stating that the insurance is primary as to any other valid and collectible insurance
  
• Automobile Liability Insurance covering bodily injury and property damage of at least $1 million per occurrence, combined single limit
  
• Statutory Workers' Compensation with an Employer's Liability limit of at least $500,000

Coverage shall be underwritten by a carrier licensed in New Jersey and rated at least "A-" in Best’s Key Rating Guide. Evidence of insurance, along with a current Food Service License and Inspection Placard, must be received in the Office of Risk Management AT LEAST THIRTY (30) DAYS PRIOR to the event or function.

List of Approved Caterers

The Purchasing department maintains a list of the approved caterers who have complied with the University's insurance requirements. The complete list of approved caterers can be view on the Purchasing How to Buy web site under the Catering of Onsite Events vendor list.

If you have any questions, please contact Lisa Zimmaro or Karen Bauer.