II. Event Planning and Registration
A.
Organization Recognition
A new organization must first be “recognized” by the University to be
eligible for certain privileges available through the Office
of the Dean of Undergraduate Students. To become a recognized organization,
a group must complete an application to the Undergraduate
Student Government (USG).
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B. Available
Venues
The available facilities most frequently used for student-run theatrical productions
are the Forbes College Black Box Theater, Wilson College Black Box Theater
and the Hamilton Murray Theater. The Student
Organizations web page lists other available spaces for student events
and the scheduling department for each facility.
- Forbes Black Box Theater – Anyone is eligible to use the Forbes
College Black Box Theater, but Forbesians are given preference if there is
a schedule conflict. The theater is handicapped-accessible and has
a seating capacity of 81 with 1 approved seating layout. For more information
and technical specifications, contact Matt
Lane '05, Theater Manager.
- Wilcox Black Box Theater – The Wilcox Black Box Theater is also
available to any group. It has three approved seating layouts, one
with 51 fixed chairs and two versions which can accommodate up to 30 additional
folding chairs. Please see the Wilcox Black Box “Policies
and Procedures” for information on using this space.
- Hamilton Murray Theater - Theater
In time maintains the 200-seat Hamilton Murray Theater. This
theater has fixed seating and a proscenium stage.
Please keep in mind any seat in a modifiable seating arrangement must be no
more than 11 seats from an aisle. If there are questions about seating
capacity or arrangements, especially in unusual or outdoor venues, please contact
the
University Fire Marshal at 8-6805 or rgg@princeton.edu.
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C. How to
Register an Event and Reserve Space on Campus
Recognized student organizations planning to use University facilities or grounds
for an event must submit an Events Registration Form, available at 313 West
College, to the Office of the Dean of Undergraduate Students at least five
days in advance. A signature from the Office of the Dean of Undergraduate
Students is required for an event to be considered registered. For more information,
see the Policies
and Procedures section of the Student
Organizations web page.
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D. Pyrotechnics
and Fire Code Permits
When open flames or pyrotechnic devices (such as flashpots) are a planned part
of the performance, contact the University Fire Marshal at 8-6805 or rgg@princeton.edu a
minimum of 4 weeks before the performance to obtain a fire code permit application. Fire
Code permits from the township or borough are required for these types of devices:
- Open Flames: Require a type 1 permit at a cost of $35.00. A
type 1 permit must be obtained for any open flame or flame producing device
for each individual presentation. Open flames include candles and cigarettes.
- Fireworks/Pyrotechnics: Require a type 3 permit at a cost of $276.00. A
type 3 permit must be obtained for the storage or discharge of fireworks. Pyrotechnics
include flashpots and flashpaper.
For more information on pyrotechnics, see Section VI, Special Effects.
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E.
Special Effects
Certain special effects should be reviewed to ensure all necessary safeguards
are in place. Contact the Production Office at Richardson Auditorium (8-6090
or cgorzeln@princetone.edu) and
Environmental Health & Safety (8-5294 or kstates@princeton.edu)
at the earliest phase of production if the performance involves the use of
- Knives, swords or guns
- Items suspended over the audience
- Pits, trap doors or other changes in elevation
- Fog or smoke
- Strobe Lighting
- Lasers
- Rigging or flying performers
- Any unusual stage effect which raises safety/health concerns
For more information on some of the above effects, please see Section VI, Special
Effects.
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