Running the Course/Class Synchronization Process

The Synchronize Courses/Classes process is necessary only if you have already scheduled the class for the term, and then changed data in the Course Catalog that would normally be carried down to the Schedule of Classes.

You can run Courses/Classes synchronization in two ways:

To run the Course/Class Synchronization process:

  1. Navigate to Manage Student Records > Establish Courses > Process > Synchronize Catalog/Classes.
  2. If you have run this process before, click the Search button and choose the Run Control ID for this process from the Results.

    3. If you have never run this process before and have no Run Control ID:

    1. Click the Add a New Value link, then in the page that is displayed, enter a name for this run control process.
    2. Click the Add button.
  1. Leave the default of PRINU in the Academic Institution field.
  2. In the Term field, type the term code if you know it, or use the Lookup button to find the code for the term which needs to be synchronized with the catalog changes.

    Note: This process is necessary only if the class already has been scheduled for this term.

  3. Select the appropriate Report Run Mode:
    Print Report Only
    Prints a report that shows the expected results that will occur when you run the process again to update the database.
    Update and Print Report
    Updates the Schedule of Classes records in the database with any changes that were made to the particular group of fields in the Course Catalog, then prints the report listing the courses that were actually updated.
  4. In the Course Catalog Parameters area, type the Subject Area (if you know it) in the Subject Area field, or use the Lookup button to find the Subject Area for the course which needs to be synchronized with the catalog changes.
  5. In the Catalog Number field, type the Catalog Number for the course you wish to synchronize.

    6. Tip! To synchronize all of the courses for a particular subject, enter only the Subject Area field, leaving the Catalog Number field blank, and skip Step 8 (unless you are responsible for multiple Subject Areas). This will process all courses scheduled for the term in that Subject Area.

  6. To synchronize additional selected courses:
    1. Click the Add Row button to add a new row.
    2. Enter the Subject Area and Catalog Number for the additional course.
    3. Repeat for each additional course you want to synchronize.
  7. Click the Run button. The Process Scheduler Request page is displayed:
  8. Leave the Server Name field set to PSUNX.
  9. Leave the Recurrence field blank.
  10. Leave the Time Zone field blank.
  11. In the Run Date field, leave the default of today's date.
  12. In the Run Time field, leave the default of the current time.
  13. If the Run Date and Run Time fields reflect the date and time of the last synchronization run, click the Reset to Current Date/Time button.
  14. In the Process List area, ensure that Synchronize Course & Schedule is selected ().
  15. In the Type field, choose Printer from the drop-down list.

    16. The Format field defaults to PS and the Output Destination field appears.

  16. In the Format field, select HP to ensure correct formatting of the printed report.
  17. In the Output Destination field, enter the full path to your network printer, giving the full network name, for example, hp126alex124.
  1. Click the OK button to run the process.