Establishing a New Course on the Catalog Data Page

The first page in the Course Catalog page group is Catalog Data, which establishes the course and provides basic information about the new course.

To establish a new course:

  1. Navigate to Manage Student Records > Establish Courses > Use > Course Catalog. The Find an Existing Value page is displayed.
  2. Click the Add a New Value link at the bottom of the Find an Existing Value page.
  3. Click the Add button to display the Catalog Data page.
  4. On the Catalog Data Page, click the Calender button to the right of the Effective Date field, then select today's date from the drop-down calender.

    5. If today's date is after the first day of the term, or within a week of the first day of the term, select a date at least two weeks prior to the first day of the term. You have to backdate the date because after the first day of the term, any changes you make will not be applied. In other words, if changes are made effective after the first day of the term, they will not be effective for that term.

  5. In the Course Type field click the Lookup button to display a new page with one of these choices:
    OTO
    One Time Only
    PRM
    Permanent
    TPC
    Topics Course
  6. Click either the abbreviation or the full name of the desired course type.

    Note: If you select TPC (Topics Course), you must complete the Course Topics area at the bottom of the Catalog Data page.
    If you do not complete the Course Topics area for a TPC course, a warning is displayed when you attempt to save the course.

    7. When you select the course type you are returned to the Catalog Data page with the Course Type field filled in.

  7. In the Long Course Title field, type the full course title just as it should appear in the Announcement publication, then press the Tab key.

    8. The course title must be 100 or fewer characters-if longer, the system truncates it to 100.

    The Transcript and Short Title fields will fill in with the first 40 and 30 characters of the title, respectively.

    1. If the abbreviated title in the Transcript field is not what should appear on transcripts, simply type over the default value with the correct value.
    2. If the abbreviated title in the Short Title field is not what should appear on pages and lists, simply type over the default value with the correct value.

      3. Tip! If the value is too long to fit in the field, you can scroll to see the remaining characters by pressing the right or left arrow keys. You can also jump to the beginning of the value by pressing the Home key, or to the end of the value by pressing the End key.

  8. In the Description field, type the permanent description of the course, as you want it to appear in the Course Catalog. The description can be as long as 650 characters.

    Note: Do not include the instructor or component meeting information in the description. This information will be determined from other fields in the Course Catalog.

    9. If the description already exists in another file, such as a Word file, you can copy it from that file and paste it into the Description field. However, bold and underscore formatting will not be translated from the Word file when you copy the text here.

    To specify character formatting, you must enter a code before and after the text to be formatted:

For bold text use braces, for example {text}
For underscored text use brackets, for example [text]
For combined formats use all relevant pairs {[text]}
To enter special characters, such as â, é, ü, ß, etc., use the Unicode character mapping.

Note: The PeopleSoft database contains Course Catalog descriptions for courses offered since 1996, although it will contain course titles and other information back many more years.

  1. For most courses you can leave the default values in the Course Units/Hours/Count fields.
  2. Scroll down to the Course Grading area.
  3. In the Grading Basis field, select the grading basis for the course from the drop-down list. This field determines what grading basis a student may select for the course, if the student may select a grading basis.
    */NC
    Select this option if the course is a graduate course that may be taken for credit or no credit.
    */AUD/NC
    Select this option if the course is a graduate course that may be taken for credit or no credit, or may be audited.
    A-F,P,Aud
    Select this option if the course may be taken for a letter grade, Pass/D/Fail, or audit. This is the regular grading basis for most courses at Princeton.
    Audit Only
    Select this option if the course may only be audited.
    Na, npdf
    Select this option if the course may only be taken for a letter grade. Pass/D/Fail and Audit are not available for this course.
    No Audit
    Select this option if the course may not be audited, but may be taken for a letter grade or Pass/D/Fail.
    No P/D/F
    Select this option if the course may not be taken on a Pass/D/Fail basis, but may be taken for a letter grade or audited.
    P/D/F Only
    Select this option if the course may only be taken on a Pass/D/Fail basis.

    4. Other options that appear in the drop-down list for this field are used by the Registrar's Office, or by students when they choose courses online.

  4. In the Grade Roster Print field, leave the default value, Component, since Princeton is not using PeopleSoft for grading.
  5. In the Repeat for Credit Rules area, leave the Repeat for Credit checkbox deselected (o). The other values in this area are disabled if Repeat for Credit is deselected.
  6. Scroll down, if necessary, to the Additional Course Information area.
  7. In the Additional Course Information area the Consent field is disabled. With Web enrollment, the number of students who can enroll in a class is controlled by the enrollment capacity, and optionally, the reserve capacity, set in the Schedule of Classes.

    8. Tip! The value that is displayed in the disabled Consent field will vary, depending on the Course Attribute value. If the Attribute is APPL, the Consent value will be Department Consent. Otherwise, the Consent value will be No Consent.

  8. In the Distribution Area field, if the course does not satisfy a distribution area requirement or is a graduate course, leave the default value, NONE.

    9. If the course does satisfy a distribution area requirement, click the Lookup button and on the Lookup Distribution Area page that is displayed, click the Lookup button.

    From the Search Results, click any of the links on the line that you want

    Note: A unique requirement designation, "W", is used for courses that satisfy the writing requirement.

  9. Leave the Equivalent Course Group field blank.
  10. If you want course attributes to appear as part of the course description, in the Announcement or Course Offerings publications, you mustenter the Course Attribute and Course Attribute Value for each attribute that applies.
  11. Select a Course Attribute Value by using the Lookup button. Attributes include:
    APPL
     
    By application/interview only (printed in Course Offerings). The student must apply for permission to take the course, or an interview may be required.

    Important! If APPL is specified here, you must also select the Student Specific Permission checkbox in the Schedule of Classes.

    The Attribute Value for this Attribute is BY APPL.

    CONR
    Required for concentrators (printed in Course Offerings). Students who are concentrating in this subject area must take this course.
    The Attribute Value for this Attribute is RQ CNCNTRS.
    OFFR
    Term offered (printed in Announcement). Indicates whether the course is offered in the Fall, the Spring, or both terms, or not offered this term.
    The Attribute values for this attribute are: BOTH (Fall and Spring), FALL, SPRING, NOTTYR (Not offered this year)
  12. If more than one attribute applies to a course, add additional rows by clicking the Add Row button, and repeat Steps 18-19.