Assigning an Instructor to the Course

If you want the name of the instructor for the course to appear in the Announcement and Course Offerings publications, and other preliminary reports, you must assign the instructor in the Course Catalog. The instructor assigned to a course in the Course Catalog is the person in charge of the overall course.

When you schedule the course, the instructor's name is loaded as the instructor for the primary component. When you schedule the class for a term, you can assign instructors for individual components, and if desired, you can override the instructor for the primary component; however, the name in the Schedule of Classes (SOC) will appear only in the CAFSIS reports not in the publications or proofs.

On the Instructors page of the Course Catalog page group you can assign up to 3 instructors-in-charge for each course. All 3 names will appear in the Announcement and Course Offerings publications, as well as on the Course Proof. In addition, all 3 names will be carried over to the schedule for the primary component when you schedule the course. On the other hand, if all three Instructor fields are left blank, publications will show "Staff" as the Instructor.

To assign an instructor to the course:

  1. On the Course Catalog page group, click the Instructors tab.
  2. In the first Instructor field use the Lookup button to find an Instructor. The Search Results displays instructors and staff from all departments.

    3. If you want to limit the results list to the instructors in your own department, you can enter your 3-character department code in the Academic Organization field, before clicking on the Lookup button.

    Likewise, if you know the name, or the first few letters of the name, you can enter the characters you know in the Last Name and First Name fields, and click the Lookup button to display only the instructors with names that start with those characters.

  3. Select the instructor from the Search Results by clicking anywhere in the row.

    Note: If you cannot locate the name of the instructor you want in the Course Catalog, and you know the instructor has been entered by HR with an Active status effective before the start of the term, contact the Help Desk.

  4. To add a second and third Instructor, repeat Steps 2 and 3 for the second and third Instructors.