Scheduling a New or Updated Course

The first time a course is scheduled, after it has been added or changed in the Course Catalog, it must be scheduled as a new course, using the Schedule New Course page group. The course must be added to the Course Catalog and then scheduled, before the Dean of the College or the Graduate School will approve it.

When a new course has been scheduled while it is still pending approval, you cannot go back and make changes to it in the Schedule of Classes.

If a new course has been approved but not yet actually offered, changes to the following fields in the Schedule of Classes, will return the course to the approval status of Pending:

Table 6: Changes That Must Be Approved
Type of Course	Changes Needing Approval	On Page
Undergraduate	Description	Description
	Prerequisites and Restrictions	Additional Information
	Reading/Writing Assignments	Additional Information
	Other Information	Additional Information
	Requirements and Grading	Requirements/Grading
Graduate	Prerequisites and Restrictions	Additional Information
	Reading/Writing Assignments	Additional Information

If a course has been offered at least once, and you make changes to the class information in the Schedule of Classes, the course will not return to the approval status of Pending.

The Schedule New Course page group contains the same pages as the Schedule of Classes page group. The only difference you will see between the two is that the Schedule of Classes page group generally shows more values already filled in. Since the data fields in the Schedule of Classes page group are populated from a previous entry in the Schedule of Classes, all of the required data will be there. In the Schedule New Course page group, the fields are populated from the Course Catalog, which does not contain all the information required for the Schedule of Classes.

Basic Data-where you can add sections of the defined components, indicate the course administrator, set Student-Specific Permission for the section, and set course attributes such as Term Offered. If multiple topics are defined for the course you can select the topic to be studied during the term.

Description-where you can change the description of the course, or add or change the URL for the course web page.

Sample Reading List-where you can add titles and authors of the documents that will be required for the course. If there are more titles than will fit on the page, you can indicate that the instructor will provide a complete list.

Additional Information-where you can add further information, such as reading and writing assignments, prerequisites and restrictions, and any other information that needs to be printed in the Course Offerings. Reading/Writing Assignments and Prerequisites & Restrictions are not printed for graduate courses in the Course Offerings.


Note: The prerequisites and restrictions entered here are not enforced by the system.

Requirements/Grading-where you can enter the percentage of the course grade contributed by each type of assignment or test. For example, the final is 50% of the grade, the midterm is 30%, and class participation is 20%. This applies only to the primary component section of the course. This information is not printed for graduate courses in the Course Offerings.

Meetings-where you can enter the pattern of class meeting days and times for each section, and change or add instructors.

Tip! The instructor entered in the Schedule of Classes is used only for the CAFSIS report. The instructor printed in the Course Offerings is the one entered in the Course Catalog.

Enrollment Control-where you can change the enrollment capacity for the section. These restrictions will be enforced by the system when the students enroll online.

Reserve Capacity-where you can set the number of seats reserved for particular groups of students, such as Freshmen, concentrators, or graduate students.