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What’s What on Your Pay Statement

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In the following image of a Pay Statement, the cursor will change to a pointing finger when you move it over any area that is linked to an explanation. Click on the area you want to know about to see a brief explanation of the value(s) in that field.

PDF Pay Statement


 

Non-PDF Pay Statement

Company and Address
Employer name (Princeton University), and address used by the Payroll Office. This appears only on the HTML version of the pay statement. < back to HTML Pay Statement >
Net Pay

Amount of payment; current gross earnings less current total taxes and current total deductions (before and after tax). < back to PDF Pay Statement / HTML Pay Statement >
Pay Begin Date and Pay End Date
The pay period covered by this payment. For biweekly-paid employees, this is the first and last day of the 2-week period for which the payment is processed. For monthly-paid employees, this is the first and last day of the month for which the payment is processed. < back to PDF Pay Statement / HTML Pay Statement >
Check Date
The date when the check was issued, or, if you are paid by direct deposit, the date when the amount was deposited into your account . < back to PDF Pay Statement / HTML Pay Statement >
Employee identification
Name, employee ID, and home address (for employees) or campus/off campus address (for students). < back to PDF Pay Statement / HTML Pay Statement >
Business Unit
Your overall HR category, as in HR staff (PUHRS), faculty (PUDOF), PPL staff (PUPPL), graduate student (PUGRD), and undergraduate student (PUUGD). This appears only on the HTML version of your pay statement. < back to HTML Pay Statement >
Pay Group
A brief description of your payroll processing group, beginning with your pay frequency (Biweekly or Monthly). < back to PDF Pay Statement / HTML Pay Statement >
Department
Your department number and name for employees, and for monthly payments to graduate students. This field will generally show 999 - Unspecified Department for biweekly payments to graduate students and casual hourly employees, and 998 - Unspec Dept - Undergra for undergraduate students. < back to PDF Pay Statement / HTML Pay Statement >
Tax Data
W-4 information provided to payroll (or defaulted if no form was provided) for Federal and state tax withholdings. If you have not submitted a state W-4 form, state withholding values are typically the same as federal withholding values. State withholding values are not applicable for Pennsylvania residents, who are taxed at a standard flat rate. < back to PDF Pay Statement / HTML Pay Statement >
Paycheck Summary
Summary of gross earnings, taxes, deductions, and net pay for this payment. Year-to-date totals are included only on the most recent pay statement, and on the PDF pay statements.< back to PDF Pay Statement / HTML Pay Statement >
Fed Taxable Gross
Earnings subject to federal taxation, minus pre-tax deductions such as the 403(B) deduction, and plus taxable employer-paid benefits, such as imputed life insurance. < back to PDF Pay Statement / HTML Pay Statement >
Description
The type of earnings, including your basic regular earnings and any applicable special earnings, such as temporary disability or overtime. < back to PDF Pay Statement / HTML Pay Statement >
For hourly and biweekly salaried employees only:
Hours
The number of hours entered and approved in Time Collection for the earnings type.
Rate
The hourly rate for the earnings type. < back to PDF Pay Statement / HTML Pay Statement >
Amount
For monthly employees, the monthly salary; for hourly and biweekly employees, the result of Hours times Rate. < back to PDF Pay Statement / HTML Pay Statement >
YTD Amount
Cumulative earnings paid in the current calendar year. This appears only on your most recent online pay statement. < back to PDF Pay Statement / HTML Pay Statement >
Taxes
Fed Withholding
Federal income tax withholdings, calculated based on your W-4 form. < back to PDF Pay Statement / HTML Pay Statement >
Fed MED/EE
Medicare withholdings. < back to PDF Pay Statement / HTML Pay Statement >
Fed OASDI/EE
Social Security withholdings. < back to PDF Pay Statement / HTML Pay Statement >
State tax withholdings—State taxes vary.
For all employees who work in New Jersey, the following New Jersey taxes are included, regardless of your state of residence:
NJ Unempl EE
State Unemployment insurance withholdings. < back to PDF Pay Statement / HTML Pay Statement >
NJ NJ WDPF
Withholdings for the New Jersey Workforce Development Partnership Fund. < back to PDF Pay Statement / HTML Pay Statement >
NJ NJ SWAF
Withholdings for the New Jersey Supplemental Workforce Administrative Fund. < back to PDF Pay Statement / HTML Pay Statement >
 
For residents of New Jersey, the following tax is included:
NJ Withholding
State withholding taxes determined by state regulations, and based on your W-4 form, when applicable.
 
For residents of Pennsylvania, the following tax is included:
PA Withholding
State withholding taxes determined by state regulations, and based on the state's standard flat rate. An Employee's Certificate of Non-Residence in New Jersey must be filed to have Pennsylvania taxes withheld instead of New Jersey taxes. < back to PDF Pay Statement / HTML Pay Statement >
Before Tax Deductions
Deductions taken from your gross pay, before federal taxes are calculated. Based on your benefit elections, before tax deductions may include, but are not limited to
  • Health care plan
  • Vision plan
  • Dental plan
  • 403(B) (supplemental retirement annuity)
  • Health Benefit Expense Account
  • Dependant Care Expense Account < back to PDF Pay Statement / HTML Pay Statement >
After-Tax Deductions
Deductions taken after taxes have been calculated, such as
  • supplemental life insurance deductions and
  • United Way contributions
for this payment and for the year to-date. < back to PDF Pay Statement / HTML Pay Statement >
Employer Paid Benefits
The value of certain benefits paid by the University, which could include
  • Imp Life: The taxable cost of your life Insurance coverage. This is determined based on an IRS premium table for coverage in excess of $50,000.
  • 403(A): Pension plan contributions made by the University. < back to PDF Pay Statement / HTML Pay Statement >
Net Pay Distribution—provides details on how you are paid:
Payment Type
Direct deposit to your bank or credit union account or by check. (This appears only on the HTML version of your pay statement.)
Check/Advice#
The number of the check or direct deposit payment advice. (This appears only on the HTML version of your pay statement.)
Account Type and Account Number
If the payment is by direct deposit, the Account Type and Account Number of the account to which the payment is deposited. The Account Number is masked, except for the last 4 digits.
Amount
The total amount (net pay) of the check or deposit to your bank or credit union account.

Note: If you signed up through the PU Federal credit union for a payroll deduction (as opposed to a direct deposit) that deduction will be reflected in the After-Tax Deduction area, and not as your net pay.< back to PDF Pay Statement / HTML Pay Statement >

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