Entering Non-Productive Time for Biweekly Employees

Non-productive time includes sick time, vacation time, bereavement leave, holidays, weather emergencies, and so on. If you are a biweekly employee and you need to report non-productive time, you will need to add a new row to the time sheet. You will also need to delete the time from the regular hours row, so the total hours for the day remain correct.

Note: If you cannot enter your own time, see your supervisor or payroll representative to resolve the problem.

Tip! Non-productive time is entered only for biweekly employees. Casual hourly and student employees are not paid for time not worked.

To enter non-productive time:

  1. Open your time sheet, as described in "Displaying Your Time Sheet".
  2. Click the Add Reporting Code button below the week for which you are entering time. This adds a row under the regular hours row, with a button in the Reason Code column labeled REGHRS.
  3. Click the REGHRS button of the new row to display the reason codes for non-productive time. The codes will vary, based on the salary plan.
  4. Highlight the appropriate reason code, and click the Select button to return to the time sheet. The reason code you selected will be displayed on the button, indicating the activity to which the time is charged.
  5. Click on the day for which you are entering time in this category, and type the number of hours to be charged to the reason code.

    Note: Time is entered in decimal format. For example, two and a half hours is entered as 2.5, and a seven and a quarter hour day is entered as 7.25 hours.

  6. Click on the regular hours for the same day, and type the number of regular hours to be charged for that day. The sum of the two numbers (for the regular hours and the special reason code) should be the number of hours for which you are regularly scheduled. For example, if you took a sick day, type a zero in the regular hours for that day.
  7. If this is the only special time to report for the pay period, you can add comments explaining the special entry, and save (or save and approve) the entries as described in "Adding Comments and Saving the Entries".