Adding Differential Pay

If you are a biweekly employee and you have worked in a Task that requires differential pay, you will need to add a new row to identify the reporting code for the differential pay. Differential Pay is given to accommodate a specific working condition.

The differential reason codes available for an employee are based on that employee's salary plan and rules group.

Note: If you cannot enter your own time, see your supervisor or payroll representative to resolve the problem.

Tip! Differential pay is entered only for biweekly employees.

To enter hours for differential pay:

  1. Display your time sheet as described in "Displaying Your Time Sheet".
  2. Click the Add Differential button for the week in which you worked at the different task. A new row will be added for that week, with a reason code button labeled UNDEF.
  3. Click the UNDEF button to display the reason codes for the differential pay. The reason codes for job differentials are based on the employee's salary plan and rules group.
  4. Highlight the appropriate reason code, and click the Select button to select the reason code and return to the time sheet. The reason code button will show the code for the selected job differential.
  5. Enter the hours for the job differential, but do not adjust the regular hours. For example, if a painter works an 8 hour day, but 2 of those hours were on a 45 foot flag pole, you would enter 8 in the REGHRS row for the day, and 2 in the differential row for the day.

    Note: Time is entered in decimal format. For example, two and a half hours is entered as 2.5, and a seven and a quarter hour day is entered as 7.25 hours.

  6. If this is the only special time to report for the pay period, you can enter comments and save the entries as described in "Adding Comments and Saving the Entries".