When the employees have saved and submitted their time entries, you can approve them or disapprove them. Once you approve the time entries, the pay period is locked to prevent any new entries or changes by anyone at a lower level of authorization. For example, if a supervisor approves the time entries, they are locked to the employee. If a payroll representative approves the time entries, they are locked to the employee, and the supervisor.
Tip! To unlock an approved pay period, uncheck the SA or PA checkbox for the employee on the Approval Summary page. Then the employee (or supervisor) will be able to change entries on the time sheet.
If you find that the entries are not correct, you can make corrections directly, if desired, before approving the time entries. If you make changes, be sure to enter a comment on the time sheet explaining the change, and notify the employee that you have changed their time entries. Supervisors and payroll representatives can also disapprove time entries. This will unlock the time sheet, so that the employee can make any necessary changes.
| Important! If you disapprove an employee's time sheet, and the status when payroll is run is not approved, the employee will not be paid. |