Entering Overtime

If a biweekly employee works Overtime on a regularly scheduled work day, you will need to add the overtime hours to the regular hours for that day. If the employee works overtime on a non-scheduled day, you will need to add a row to the time sheet for reporting the overtime, and enter the number of hours worked in the regular hours row.

Note: If the employee will be entering their own time, the employee's default profile must have Allow Time Entry checked.

Overtime is defined as hours worked in excess of the employee's standard weekly hours. A complete definition of overtime can be found online in the HR Policy Manual at

http://www.princeton.edu/hr/policies/compensation/721.htm

Tip! Overtime is entered this way only for biweekly employees.

There are two procedures in this topic:

To enter overtime on a regularly scheduled day:

  1. Open the employee's time sheet as described in "Displaying an Employee's Time Sheet".
  2. In the REGHRS row, enter the total number of hours worked for each day the employee worked overtime.
  3. If this is the only special time to report for the pay period, you can enter comments explaining the special entry, and save (or save and approve) the entries as described in "Adding Comments and Saving the Entries".

To enter overtime on a non-scheduled day:

  1. Open the employee's time sheet as described in "Displaying an Employee's Time Sheet".
  2. Click on the Add Non-Scheduled button for the week in which the employee worked overtime. A row of check boxes will be displayed.

    Note: The system automatically calculates overtime worked on a regularly scheduled day, based on the employee's default schedule. Do not add a non-scheduled row for overtime worked on a regularly scheduled day; this will result in overpayment.

  3. The default reason code for overtime is displayed on the button in the Reason Code column. If the employee worked on the sixth consecutive day, use the default reason code of 1.5 to indicate the correct rate of pay.

    4. If the employee worked on the seventh consecutive day, the rate would be 2.0:

    1. Click on the button in the Reason Code column to display the reason codes for overtime.
    2. Highlight the appropriate reason code and click on the Select button to return to the time sheet.
  4. Click in the check box for each non-scheduled day the employee worked overtime.
  5. In the REGHRS row, add the number of hours of overtime worked for the non-scheduled day(s).

    Note: Time is entered in decimal format. For example, two and a half hours is entered as 2.5, and a seven and a quarter hour day is entered at 7.25 hours.

  6. If this is the only special time to report for the pay period, you can enter comments explaining the special entry, and save (or save and approve) the entries as described in "Adding Comments and Saving the Entries".