Approving Prior Period Adjustments

Changes to prior periods automatically bring an additional row to the Approval Summary page for that pay period. Payroll representatives and supervisors can approve the adjustment from the Approval Summary page or the Time Entry (time sheet) page. If you have just made the changes, you can immediately approve them, by simply clicking on the Approve button.

If the employee wants to approve the adjustment, he or she must approve it from the Time Entry page.

There are two procedures in this topic:

To approve prior pay period adjustments on the time sheet:

  1. Display the employee's time sheet as described in "Displaying Time Entries from Prior Periods".
  2. Review the time entries, making sure they are correct.
  3. When you are sure that the entries are correct, click on the Approve button at the bottom of the page.

    Note: Once you approve the time entries, the time sheet for this employee is locked. No changes can be made at a lower level of authorization unless you unlock the time sheet by disapproving it.

    4. A message indicating that the save was successful is displayed.

  4. Click on the OK button to close the message window and continue with your next activity.

To approve prior periods from the Approval Summary page:

  1. Display the Approval Summary page as described in "Displaying the Approval Summary Page".
  2. Locate the row for the prior period, and click on the checkbox under SA if you are the supervisor, or PA if you are the payroll representative.

    3. Tip! If you want to disapprove the entries, click on the SD or PD checkbox. The adjustment will not be paid until it is approved, so be sure to notify the employee that the entries have been disapproved.

  3. Click on the Save button to save the approval. A message will be displayed indicating that the approval has been saved.
  4. Click on the OK button to return to the Approval Summary page and continue with your next activity.