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Business Unit

An overall classification that indicates your administrative affilitation. For example, HR staff are in business unit PUHRS, PPL staff are in PUPPL, faculty are in PUDOF, graduate students are in PUGRD, and undergraduate students are in PUUGD.

Check Date

The date when the paycheck was issued or the direct deposit was made.

Exempt from Withholding

You may claim an exemption from withholding if you do not expect to have a tax liability in the current year. Exact conditions that must be met to claim an exemption from withholding can be found on the W-4 Tax Information page.

Home Address

A Home address is a primary, legal address that is used by the University for payroll, taxation, and benefits mailings. In addition, the Princeton Weekly Bulletin and Princeton Alumni Weekly are mailed to this address, unless an additional address, known as a Mailing address, is provided.

Mailing Address

A Mailing address is an additional address (for example, a P.O. Box) that you can specify if you would prefer mailings be sent to an address other than your Home address.

Marital Status

The University offers benefits to eligible spouses and same-sex domestic partners. Benefits updates related to marital status changes must be requested separately through your benefits representative.

Non-Resident Alien

An individual who is not a US citizen or permanent resident of the United States.

Office Location 1 (Phone Type)

A Phone Number type that is reserved for campus use. Office Location 1 (and Office Location 2) phone numbers are display-only in the HR Self Service system. For information about updating your campus office phone number(s), visit the Change My Info page.

Pay Dates

The dates defining the pay period for which a payment has been made. The Pay Begin Date is the first day of the pay period, and the Pay End Date is the last day of the pay period.

Pay Group

Your payroll processing group (for example, Monthly, or Biweekly).

Pay Statement

The online view of your payroll payments. The most recent pay statement is displayed by default, and includes year-to-date totals. Prior pay statements received within the last 2 years can also be displayed. Prior pay statements do not include year-to-date figures.

Primary Emergency Contact

A primary emergency contact is the first person the University will contact on your behalf in the event of an emergency. It is strongly recommended that your primary emergency contact live in the local tri-state area (New Jersey, New York, Pennsylvannia).


Race/Ethnicity information is displayed on the Personal Information page. This value should represent the primary ethnic group with which you feel most closely affiliated.

The following categories are defined by the U.S. Department of Labor, Office of Federal Contract Compliance Programs:

Asian--Pacific Islander - "A person with origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands. This area includes, for example, China, Japan, Korea, the Philippine Republic and Samoa; and on the Indian Subcontinent, includes India, Pakistan, Bangladesh, Sri Lanka, Nepal, Sikkim, and Bhutan."

Black (not of Hispanic origin) - "An individual with origins in any of the Black racial groups of Africa."

Hispanic - "A person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin, regardless of race. This does not include persons of Portuguese descent or persons from Central or South America who are not of Spanish origin or culture."

Native American (American Indian or Alaskan Native) - "A person with origins in any of the original peoples of North America and who maintains cultural identification through tribal affiliation or has community recognition as an American Indian or Alaskan Native."

White (not of Hispanic origin) - "An individual with origins in any of the original peoples of Europe, North Africa, or the Middle East."

W-2 Form

The form used to report your earnings to the federal and state government. The W-2 form is printed by your employer each year, so that you can attach it to your tax return. If you lose your W-2 form, you may reprint it from HR Self Service.. W-2 data is available for the current year and 6 prior years.

For W-2 forms issued prior to 2001, or that have been voided or corrected, you must request a reissued W-2 from the Payroll Office. You can use the Notify Payroll page (displayed when you attempt to reprint the W-2) to request the reissued form.

W-4 Form

The form used to determine your income tax withholdings. You may change your federal W-4 data online using HR Self Service. If your current state withholding data is the same as your federal withholding data, any changes you make to your federal W-4 data using HR Self Service will be carried over to your state withholding data. Otherwise, state withholding data changes can only be made by submitting a paper W-4 form to the Payroll Office.

2004 by the Trustees of Princeton University.
Princeton University, Princeton, New Jersey 08544 USA
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