Princeton University - Purchasing - Policies - Policies, Rules and Regulations

Purchasing

Policies, Rules and Regulations

Navigating the Purchasing Site:

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For Vendors:
How to Do Business
with Princeton

For Departments:
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Purchasing Policies
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  Liaison Program
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1	Introduction

2	Purchasing Department (Public Access)
	2.1	Mission, Authority and Responsibility
	2.2	Staff Organizational Chart
		2.2.1	Coordination with Office of General Counsel
		2.2.2	Coordination with Office of Risk Management
		2.2.3	Coordination with Facilities Contract Administration Office
		2.2.4	Coordination with Office of Research and Project Administration
		2.2.5	Coordination with Office of Environmental Health and Safety
	2.3	Contact Information
	2.4	Hours of Operation
	2.5	Order/Inquiry Response
	2.6	Commodity Distribution

3	Information for Vendors (Public Access)
	3.1	How to Do Business with Princeton
	3.2	Vendor Pass Program
	3.3	Driving Directions
	3.4	Campus Map
	3.5	Parking
	3.6	Visitor Resources

4	Information for Departments *(Princeton Domain Only)*
	4.1	Signature Authority
	4.2	Buying Methods
	4.3	Approvals and Special Conditions
	4.4	Specifications / Statement of Work
	4.5	Minimum Bid Requirements
	4.6	Sole / Single Source Justification
	4.7	Vendor Contracts
	4.8	Small, Disadvantaged Business Concerns
	4.9	Environmentally Preferable Purchasing
	4.10	Avoidance of Unnecessary Purchases
	4.11	Purchase Order Process
	4.12	Project Grant Definitions
	4.13	Requisitions
	4.14	Receiving the Purchase
	4.15	Vendor Payment Process
	4.16	Vendor Pricing Confidentiality
	4.17	Credit Card Program Procedures
	4.18	Insurance Requirements
	4.19	Tax Exemptions
	4.20	Capital Equipment
	4.21	Surplus, Salvage and Disposal
	4.22	Liaison Program
	4.23	Purchasing via Internet Auctions
	4.24	Recycled Paper Compliance Policy
	4.25	Dunn & Bradstreet Number
	4.26	Catering

5	Internal Operations *(Purchasing Department Only)*

6	Forms Page

7	PeopleSoft Financials v7.5 Central Office Users Guide *(Purchasing Department Only)*

8	General Princeton University Rules, Rights and Responsibilities

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Princeton University, Princeton, New Jersey 08544 USA University Operator: 609/258-3000
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General Comments: brouns@princeton.edu